Posts Tagged ‘ great customer service ’

A Last Note on the Carphone Warehouse Incident

If you need the history - I had a big problem with the company (blogged here), which was resolved the day after I wrote a post about it on this site (blogged here).

A lot of people might see this as a victory for blogs and bloggers. I’d agree, sure. But, on reflection, I think it’s more of a victory for Carphone Warehouse.

It’s easy for anyone to set up a blog, and give themselves a platform on which to rant and rave about whoever is annoying them this week. OK, it takes a bit longer to establish any readership and authority, and being a decent-ish writer helps, as well. However, any old fool, given some determination, has the chance to do that, on a purely hobbyist basis. As I think I have sufficiently proven.

What’s harder than setting up a blog, is for big organisations with established systems, hierarchies and hide-bound tradition to change. To move from a position where “it’s not this department”, “you need to speak to X about that” and “sorry, there’s no one available right now.” To get to the position where an individual within that organisation can say, “I can see what you’re saying. I’ll sort it out now.” Not only that, but they’re polling for your opinions and ready to intervene where they can be helpful. That would be an enormous culture shock for most large organisations.

My negative experience using the traditional lines of communication, which I persisted with due to a misguided sense of moral decency, versus the guerilla efforts that eventually achieved results, speaks volumes. When the latter worked, it saved portions of C/W’s reputation in some ways, not to mention my relationship with the company. But again, it was the company’s response, not my rudeness (as my nana might have perceived it - and she still oversees my conscience), that got the result.

Technology and social media, in particular, are allowing these transitions to happen within even the largest organisations. But it’s happening on uneven levels and with unequal levels of satisfaction when it comes to people’s experience. The future is spead unevenly, like William Gibson said. The overall movement is positive, though.

Sometimes that’s because it’s on an outlaw level, outside the traditional hierarchies, and the bosses don’t even know about it. Often, it’s on a project basis or through an external agency. Sometimes, it’s individual champions injecting change into organisations, because they actually care about the company or organisation they work for. Less commonly, it’s established by enlightened managers. When the instigators (I still have the C/W hold music in my head) - whatever their methods - achieve real results for the company and create more trust, faith and humanity, the message will spread, inside and outside the company. When they get it right, the impact on the bottom line can be enormous.

Many of us end up hating the large organisations we’re forced to deal with; creating mechanisms to rehabilitate those relationships is crucial. Personal publishing platforms and individuals empowered to engage with them are the way to take this forward.

That organisations as large as C/W are allowing that to happen is extremely heartening. Facilitating that, of course, requires organisations to allow for extreme trust, 20% time or flexible working hours, mobile technology, and a realisation that your reputation belongs with your customers, not the marketing department.

How Carphone Warehouse Regained My Trust

This post is a follow-up to the last, rather less complimentary one, Goodbye, Carphone Warehouse, You Lied and Cheated

At 10am this morning - and it’s Saturday on a bank holiday weekend, you’ll note, I got a call from Sarah, a customer services manager at Carphone Warehouse. She gets Google Alerts for mentions of the company’s name on her Blackberry, and had picked up on last night’s post. Less than 14 hours after I published it. Shocked at my tale of woe, she’d called into the office from home to retrieve my records.

After confirming the details of my story, she agreed that a mistake had been made and apologised for the company’s failure to act this week. Two hours later, I received this email (slightly abridged):

Dear Mr Delaney

Further to our conversation this morning, I am writing to confirm that I have just credited your account with £473.46 which is the amount that is showing due to data charges.

[...] Should you have any concerns about anything [...] please feel free to call me on my mobile number at any time. [...]

I hope that our conversation this morning and these subsequent actions have gone some way to restoring your faith in CPW and that you will remain a customer for many more years to come. I also hope that you can now get on with the important job of enjoying your N95 and the bank holiday weekend.

Please call me or email me on this address should you have any more questions or should you need any more help.

Kind regards
Sarah

I am still pretty stunned at this turn of affairs, I have to admit, and my fingers are trembling. And I am frankly delighted at the company’s willingness to listen and respond using these channels. It leads me to several observations:

  • The Internet makes everything really fast. I achieved more in 14 hours (none of which were during the work week, or even daylight) than a whole week of phone calls. I guess that’s bad news for organisations in some ways, because they have to be considerably more agile than they often are in order to keep up.
  • Writing a blog is a good thing to do. I am not an especially noted person, even in the very narrow circles in which I move. But the blog and other social media allowed me to get a message out to the right people in a way that traditional forms of communication did not.
  • Without the Internet, corporations are not likely to be very good at dealing with individual cases that don’t fit the standard pattern. I don’t blame Carphone Warehouse, in particular. I think it’s just the nature of modern corporations.
  • However, Sarah at Carphone Warehouse - and people like her - are using technology to rehumanise their organisations. Give an empowered person Google Alerts and a Blackberry (and the willingness to look at those alerts on a Saturday morning) and you can totally change people’s perceptions, stem a potential PR disaster and restore faith and humanity in your organisation’s relationships with customers.

Anyway, I am also honour-bound to say that I have changed my mind since yesterday. Carphone Warehouse are actually rather good eggs and you should all go and buy some phones from them straight away.

Many thanks, too, to Huw, David, Helen, and Jana among others for your messages of support, posts and advice. The world is beautiful again.

[I agreed to keep Sarah's surname private, but if any of her managers at Carphone Warehouse pick up on this story, please reward her bountifully].